Penny Xifaras Jones, Treasurer, tel: 781-665-1645, email: penny.xifaras.jones@gmail.com

Welcome to the Hoover PTO Treasury Page. The Treasurer's goals for 2011 - 2012 are to upgrade the PTO's financial technology to meet stricter compliance standards for reporting budgetary and financial information, and also to offer greater transparency to Hoover parent members. Some of our recent improvements are summarized below.

PayPal Account:  The PTO now has its own PayPal account. Hoover parents and donors can make donations for our Annual Fund, and/or make purchases for special events through PayPal. 

Finance Management Software: The PTO is now using online financial software designed specifically for PTO finances.  Any member of the Hoover Community can log in and look at our daily transactions, reports and annual budget.  If you would like to review our finances, please click the link below and log into our guest account as follows:

Link:  http://hoovermelrosepto.ptomanager.com/
Email: hoovermelrosepto@gmail.com
Password: guest

*Click the Finances tab to access Transactions, Budget, Administration and Reports.

 Treasury Forms and Important Deadlines

We have created several new treasury forms this year.  You can also find copies of our forms in the main office above the staff mailboxes at the Hoover School.  Please return these forms to the Treasurer Mailbox outside the main office or give them directly to the Treasurer.   Many of these forms are time-sensitive, so please keep the submission deadlines in mind when completing your forms:

If you have questions about the PayPal account, the Finance Manager software, or Treasury Forms and Deadlines, please feel free to contact the treasurer, penny.xifaras.jones@gmail.com

(1)  Cash box Request Form: Submission Deadline: 3 business days before cash box is required. Cash Box Request Form to be completed for each cash box that will be used at an event.

(2) Check request form: Submission Deadline:  3 business days before check is required. Check Request Form to be completed when you need a check to pay a third party or vendor.

(3)  Raffle and bazaar statement:  Submission Deadline: 48 hours after the date of the event. Raffle Statement to be completed for each raffle held during an event so that taxes can be filed within ten (10) days.

(4) Raffle letter:  Raffle Rules and Instructions to help event coordinators complete their Raffle Statements accurately for tax purposes.

(5)  Reimbursement request form: Submission Deadline: within 60 days after the date of the expense. Reimbursement Request Form to be completed and submitted with receipts when seeking reimbursement for an event.
 

(6) Deposit notice form: The Deposit Notice Form to be completed and submitted with collected monies.  Source of money must be identified in this form.

Hoover School Treasury Forms & Documents

Deposit Notice                        2011-2012 Treasury Categories       

Raffle and Bazaar Form

Raffle and Bazaar Letter

Reimbursement Request

Cash Box Request 

Check Request